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ExoClick S.L.

Personal Assistant

Office Management – Barcelona, Barcelona
Department Office Management
Employment Type Part-Time
Minimum Experience Mid-level

We are looking for a Personal Assistant to assist the CEO and the management team on a wide variety of tasks to improve day-to-day efficiency.

The role requires advanced organizational skills, lots of flexibility to switch from a task to the other and very good interpersonal skills to anticipate needs. The ideal candidate should have a high sense of confidentiality, independence and dedication. He/She should be energetic and comfortable working in a fast-paced and changing environment.

This is a part-time position for the afternoon shift.

Responsibilities:

  • Answering phone inquiries, directing calls, and providing basic company information.

  • Arranging executives travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

  • Handling management personal requests.

  • Planning/organizing and implementing events such as meetings, business luncheons, or client dinners for the executives.

  • Managing executive schedule and acting as a point of contact between executives and rest of staff.

  • Greeting and welcoming external guests and direct them to the appropriate person when the Office Manager is not present.

  • Preparing reports, presentations, and data, as well as maintaining files, records, and correspondence.

  • Helping executives with their day to day tasks and runs errands for them.

  • Handling confidential information.

  • Preparing information and doing research on executive needs.

  • Helping plan company events, meetings, and employee team building activities or special projects.

  • Giving support to office management on a daily basis.

  • Working closely with the HR and marketing departments giving support when necessary.

  • Participating in the organization of the company’s in-house training program.

Requirements:

  • Comfortable in a fast-paced environment with multiple tasks and projects at hand.

  • Able to organize and manage large amounts of files, tasks, schedules, and information.

  • Self-directed and able to work without supervision.

  • Energetic and eager to tackle new projects and ideas.

  • Comfortable in both a leadership and team-player role.

  • Answers phone inquiries, directs calls for the executive team.

  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.

  • Excellent written and verbal communication skills in Spanish and English.

  • Able to concentrate on multiple problems/tasks at once.

  • Excellent time management and prioritization skills.

What we offer:

We offer a position in a young, dynamic and international team made up of 24 nationalities.

We offer exceptional working conditions in unique offices high up in the Torre Mapfre, one of Barcelona's world-renowned landmarks, located right on the city's seafront.  

Additionally, we offer the opportunity for permanent training, personal development and a competitive salary.

Most of all, we offer a position in a team that thrives on achievement, success and leadership within our industry.  Our core company value is innovation: where people and creativity drive innovative technology. If you have an innovative, winning mentality, this position is for you!

Our company benefits:

Day off on your birthday - Private health insurance - Flexitime - Subsidized lunchtime catering service - Flexible compensation plan: Transport ticket, Meal voucher and Childcare voucher - Free English & Spanish language classes - Free daily organic fruit - Free Friday team breakfast - Games room - Team building days out - Local restaurant discounts - 50% gym discount (Claror Group of fitness centers) - Attractive employee referral program bonus - Free weekly yoga classes - Free monthly massage

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  • Location
    Barcelona, Barcelona
  • Department
    Office Management
  • Employment Type
    Part-Time
  • Minimum Experience
    Mid-level
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