We are looking for a Personal Assistant to assist the CEO and the management team on a wide variety of tasks to improve day-to-day efficiency.
The role requires advanced organizational skills, lots of flexibility to switch from a task to the other and very good interpersonal skills to anticipate needs. The ideal candidate should have a high sense of confidentiality, independence and dedication. He/She should be energetic and comfortable working in a fast-paced and changing environment.
This is a part-time position for the afternoon shift.
Answering phone inquiries, directing calls, and providing basic company information.
Arranging executives travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Handling management personal requests.
Planning/organizing and implementing events such as meetings, business luncheons, or client dinners for the executives.
Managing executive schedule and acting as a point of contact between executives and rest of staff.
Greeting and welcoming external guests and direct them to the appropriate person when the Office Manager is not present.
Preparing reports, presentations, and data, as well as maintaining files, records, and correspondence.
Helping executives with their day to day tasks and runs errands for them.
Handling confidential information.
Preparing information and doing research on executive needs.
Helping plan company events, meetings, and employee team building activities or special projects.
Giving support to office management on a daily basis.
Working closely with the HR and marketing departments giving support when necessary.
Participating in the organization of the company’s in-house training program.
Comfortable in a fast-paced environment with multiple tasks and projects at hand.
Able to organize and manage large amounts of files, tasks, schedules, and information.
Self-directed and able to work without supervision.
Energetic and eager to tackle new projects and ideas.
Comfortable in both a leadership and team-player role.
Answers phone inquiries, directs calls for the executive team.
Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.
Excellent written and verbal communication skills in Spanish and English.
Able to concentrate on multiple problems/tasks at once.
Excellent time management and prioritization skills.
What we offer:
We offer a position in a young, dynamic and international team made up of 24 nationalities.
We offer exceptional working conditions in unique offices high up in the Torre Mapfre, one of Barcelona's world-renowned landmarks, located right on the city's seafront.
Additionally, we offer the opportunity for permanent training, personal development and a competitive salary.
Most of all, we offer a position in a team that thrives on achievement, success and leadership within our industry. Our core company value is innovation: where people and creativity drive innovative technology. If you have an innovative, winning mentality, this position is for you!
Our company benefits:
Day off on your birthday - Private health insurance - Flexitime - Subsidized lunchtime catering service - Flexible compensation plan: Transport ticket, Meal voucher and Childcare voucher - Free English & Spanish language classes - Free daily organic fruit - Free Friday team breakfast - Games room - Team building days out - Local restaurant discounts - 50% gym discount (Claror Group of fitness centers) - Attractive employee referral program bonus - Free weekly yoga classes - Free monthly massage